Rules and Regulations

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TABLE OF CONTENTS

 Personnel Rules and Regulations 

 

Rule 1 – Definition of Terms

Rule 2 – General Provisions

 2.1   Authority and Purpose

 2.2   Scope of Rules

 2.3   Number of Members, Salaries

 2.4   Violation of Rules – Employee Notice

 2.5   Amendment and Revision of Rules

 2.6   Related Federal, State Statutes and Local Ordinances

 2.7   Severability Clause

 2.8   Prohibitions and Restrictions

 2.9   Anti-Nepotism Policy

2.10  Veteran’s Preference

2.11  Temporary Hiring of City Retiree for Special Services

2.12  Solicitation and Distribution of Literature

2.13  Personal Property

2.14  Bulletin Boards

2.15  Intra/Inter-Departmental Mail

2.16  Collective Bargaining Agreements-Disclaimer

2.17  Special Category Employee

2.18  Prohibition of Sexual Harassment

2.19  Prohibition of Discrimination

Employee Notice Form

Off-Duty Employment Permit Form

Rule 3 – Administration

 3.1  Civil Service Board Composition and Appointment

 3.2  Board Duties

 3.3  Board Meetings

 3.4  Rules of Order

 3.5  Minutes and Records

 3.6  Duties of Director of Human Resources

 3.7  Personnel Records

 3.8  Personnel Transactions

 3.9  Risk Management

3.10  Class Specifications

3.11  Equal Employment Opportunity

Rule 4 - Applications for Employment

 4.1   Examinations

 4.2   Examination Types

 4.3   Open Competitive Examinations

 4.4   Notice of Examination

 4.5   Eligibility

 4.6   Disqualification of Applicants

 4.7   Conduct of Examination

 4.8   Review of Examination

 4.9   Appeal From Results of Examination

4.10  Promotional Examination

4.11  Non-Competitive

4.12  Police Department Applications, Qualifications and Examinations

4.13  Re-Examination

4.14  Reconsideration of Disqualified Applicants

4.15  Disqualification to Take Examination

4.16  Waiver of Minimum Entrance Qualifications in Individual Cases

Rule 5 – Eligibility Lists

5.1  Purpose

5.2  Types of Eligibility Lists

5.3  Establishment and Use of Eligibility Lists

5.4  Police Department Eligibility Lists

Rule 6 – Certification and Appointment From Eligibility Lists

 6.1  General

 6.2   Requisition

 6.3   Certification of Eligible Candidates

 6.4   Administration of Competitive Positions

 6.5   Re-employment Eligibility List

 6.6   Transfer Eligibility List

 6.7   Promotional Lists

 6.8   Open Competitive List

 6.9   Appointment

6.10  Temporary Appointments

6.11  Emergency Police Appointments

6.12  Full-Time and Part-Time Positions

6.13  Administration of Non-Competitive Positions

Personnel Requisition Form

Rule 7 – Personnel Actions

 7.1   Employment Status

 7.2   Evaluation

 7.3   Rejection

 7.4   Appointment

 7.5   Extension

 7.6   Service Date

 7.7   Promotion

 7.8   Transfers

 7.9   Reduction of Salary

7.10  Counseling

7.11  Instruction and Cautioning

7.12  Reprimands

7.13  Restriction

7.14  Pre-Hearing, Pre-Suspension, Pre-Demotion or Pre-Dismissal Hearing

7.15  Suspension

7.16  Demotion

7.17  Dismissals

7.18  Layoffs

7.19  Resignations

7.20  Discipline Administration

7.21  Procedure for Appeal of Suspension, Demotion, Dismissal or Layoff
         (for General Employees)

7.21  Procedure for Appeal of Suspension, Demotion, Dismissal or Layoff
         (for Civil Service Employees – Police Officers)

7.23 Name-Clearing Hearing

Rule 8 – Hours of Work and Work Week

  8.1  General

 8.2   Allocation of Work Hours

 8.3   Changes in Work Schedules

 8.4   Hours of Work and Attendance

 8.5   Compensation for Hours Worked by Non-Exempt Employees

 8.6   Overtime (Schedules)

 8.7   Overtime Exceptions

 8.8   Overtime Compensation for Emergency Work

 8.9   Rest Periods

8.10  Authorization for Overtime Compensation Form

8.11  Ordered Extra Duty

8.12  Compensatory Time Off for Exempt Employees

Authorization for Overtime Compensation Form

Compensatory Time Accrual Form

Rule 9 – Attendance

9.1  Documentation

9.2  Reporting for Duty

9.3  Absenteeism and Tardiness

Rule 10 – Holidays

10.1  Authorized Holidays

10.2  Holiday Clarifications

10.3  Compensation

10.4  Other Than Normal Workweek

10.5  Holiday During Paid Leave

10.6 Exclusions From Holiday Pay

10.7 Responsibilities of Department Head

Rule 11 – Leave

 11.1  General

 11.2  Leaves of Absence

 11.3  Annual Leave Provisions and Procedures

 11.4  Military Induction Leave

 11.5  Military Leave

 11.6  Accumulation of Annual Leave

 11.7  Holidays During Annual Leave

 11.8  Payment for Annual Leave

 11.9  Sick Leave

11.10  Incentive Award Bonus Days

11.11  Maternity Leave

11.12  Administrative Leave

11.13  Personal Leaves From Duty Without Pay

11.14  Leaves From Duty With Pay

11.15  Request for Leave Forms

11.16  Worker’s Compensation Absences

11.17  Family Medical Leave (FMLA)

Request for Continuation of Full Pay Workers’ Compensation Form

Request for Leave Form

Personnel Action Paper (Appointments/Separations)

Personnel Action Paper (In-Service Changes)

Request for Family Medical Leave Form

Certification of Health Care Provider Form

City Response to Employee Request for Family Medical Leave Form

Rule 12 – Payrolls

12.1  Certification of Payroll

12.2  Hourly Basis Employees

12.3  Salaried Employees

12.4  Unauthorized Leave

12.5  Payrolls and Allied Paperwork

12.6  Standard Symbols to be Used on Payrolls

12.7  Payroll Processing

12.8  Exempt Employees

Rule 13 – Employee Performance Evaluations

13.1  Types of Evaluations

13.2  Evaluation Procedures

13.3  Submission

13.4  Appeal

Employee Performance Evaluation Form General Employees – Non-Exempt

 

Rule 14A – Employee Review Requests – Police Union Represented Employees

14A.1  General

14A.2  Purpose

14A.3  Procedure – First Step (Supervisor-Discussion/Consideration)

14A.4  Procedure – Second Step (Supervisor-Problem Stated in Writing to
                                   Supervisor)

14A.5  Procedure – Third Step (Chief of Police and Process through Chain of
                                   Command)

14A.6 Procedure – Fourth Step (City Manager)

 

Rule 14B – Employee Grievance Procedures – General Employees

14B.1   Purpose

14B.2   Responsibility

14B.3   Definition of a Grievance

14B.4   Items Excluded from the Grievance Process

14B.5   Procedure – First Step (Supervisor)

14B.6   Procedure – Second Step (Department Head)

14B.7   Procedure – Third Step Grievance Review Panel

14B.8   Procedure – Fourth Step (City Manager or City Auditor and Clerk, for their
                                   Respective Employees)

14B.9   Timeliness

14B.10  Procedural Guidelines for the Grievance Review Panel

14B.11  Role of the Department of Human Resources

14B.12  Decision of City Manager/City Auditor and Clerk, for their Respective
              Employees, Final

 

Rule 15 – Position Classification and Compensation Plan

15.1  Position Classification Plan

15.2  Compensation Plan

Educational Assistance Request Form

 

Rule 16 - Service Awards

16.1  Purpose

16.2  Administration

16.3  Presentation

 

Rule 17 – Smoking and Use of Tobacco Products Prohibited

17.1  Purpose

17.2  Definitions

17.3  Prohibition

17.4  Designated Smoking and Tobacco Use Areas

17.5  Notice

17.6 Enforcement

17.7  Smoking and Tobacco Use Cessation Training

17.8  Applicability

 

Rule 18 – Run/Walk/Swim Fitness Program

18.1  Purpose

18.2  Definitions

18.3  Policy

18.4  Program Goals and Objectives

18.5  Program Organization and Structure

18.6  Participation Requirements

18.7  Accumulation of Run/Walk/Swim Fitness Program Leave

18.8  Run/Walk/Swim Power Tests

Authorization for Participation in the Run/Walk/Swim Fitness Program/

Physician Authorization/Participant Waiver Form

 

Rule 19 – Americans With Disabilities Act Complaint Procedure

 19.1  Purpose

 19.2  Responsibility

 19.3  Definition of a Complaint

 19.4  General Guidelines

 19.5  Procedure – First Step (Interviewer)

 19.6  Procedure – Second Step (Department Head)

 19.7  Procedure – Third Step (Director of Human Resources)

 19.8  Procedure – Fourth Step (City Manager/City Auditor and Clerk for their

           Respective Employees)

 19.9   Role of the office of the Department of Human Resources

19.10  Time Frames

19.11  Miscellaneous

Americans with Disabilities Act Complaint Form

Complainant Summary

 

Rule 20 – Problem Solving Procedure

20.1  Purpose

20.2  General

20.3  Procedure

 

Rule 21 – Emergency Duty Assignments and Wages

21.1  Purpose

21.2  Emergency Duty Assignment

21.3  Definitions

21.4  Wages

21.5  Failure to Report

21.6  Return to Work