Procuring Goods and Services for the City of Sarasota

The Purchasing Division

• Competitively acquires goods and services List of current bids
• Administers contracts for goods and services View the list of current City contracts
• Approves payment for goods and services in accordance with the City’s Terms and Conditions
• Provides contract and lease management for City-owned properties
• Coordinates the disposal of surplus and obsolete goods

Contact our Staff

Ethics Policy

Code of Ethics for Public Purchasing

Purchasing Thresholds

• $1 - 5,000: Procured with one written quote
• $5,001 - $50,000: Minimum of three written quotes
• $50,001 and greater: Formal Bid or Request for Proposals

Doing Business With the City of Sarasota

Subscribe to DemandStar as a City of Sarasota Vendor, and sign up to receive automated notices for City of Sarasota Solicitation Opportunities over $50,000

Bids (ITB)
Request for Proposals (RFP)
Sole Source Request
Formal Request for Quotes
Invitation to Negotiate (ITN)

Forms, Samples, and other Important Documents

City Standard Specifications

• Appendix A-1 - Approved Potable Water Materials Checklist
• Appendix A-2 - Approved Wastewater Materials Checklist
• Appendix A-3 - Approved Reclaimed Water Materials Checklist
• Appendix A-4 - Approved Public Works Materials Checklist
• Standard Specifications - ZIP file folder of 119 City Specifications

Consultant Forms

• Consultants Checklist - A consultant is required to prepare this form when they are in final design and submit it to the Purchasing Divisions and the Project Manager.
• Type 1 Evaluation - This form is used by City Project Managers to evaluate consultants’ performance on small projects.
• Type 2 Evaluation - This form is used by City Project Managers to evaluate consultants on medium size projects.
• Type 3 Evaluation - This form is used by City Project Managers to evaluate consultants on large projects.
• Permit Form - Used by a consultant to determine what permits will be needed for a City Project. May be included in the City's solicitation package.
• Task List - Used by City Department to determine task that will be accomplished by a selected consultant.
• Consultants Required Scope - These are the basic requirements for Engineering and Architectural solicitations. This does not include any specific scope of work.

Samples

• CCNA Sample - A Sample of the solicitation used for CCNA.
• Sample Bid Package - Includes Terms and Conditions and Forms.
• Sample Request for Proposal (RFP) - A sample of a Request for Proposal.
• Sample Invitation to Bid - A sample of an Initiation to Bid.

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